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Here are the minutes from the quarterly business meeting held on January 15, 2010. Any changes will mean this entry will be updated.
Black Canyon Railroad Museum, Inc
Regular Business Meeting January 15, 2010
The meeting opened at 7:00 PM, President Cary Cartter presiding.
Members present: Bob Hedges, Al Elsroad, Richard Petrina, Ben Vernille and Harold Shelton.
The minutes from the previous meeting, Oct 9th 2009, were accepted and approved.
Officer Reports
President, Cary Cartter
Cary had no report at this time. He did officially announce that the Club has now a 501(c)(3) status. Dues paid last year are income tax deductible on this years tax return.
Treasurer, Bob Hedges
Bob gave his quarterly report and a meeting with Stacy, our accountant, to make sure we have the correct paperwork for the IRS and the State. The report was accepted and approved.
Construction Superintendent, Harold Shelton
Since the last meeting the layout has undergone the normal maintenance and repair, including turnouts, buildings and rolling stock.
Old Business
The remaining payment of $448.00 for the Downtown Deco Buildings was paid to Harold.
There has not been any response from John McGinty at this date concerning the new layout possibilities on the Indian reservation in Scottsdale.
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The layout time frame was discussed. The Steam to Diesel transition from 1940 up to and including 1968 and second generation diesels was approved and seconded.
The Club logo revision, including color and script change is still awaiting processing by the graphics company. Follow-up on this will be done to get time frames
New Business
Discussed the possibilities of moving the railroad to the Cave Creek area. An E-Mail was received from interested parties in moving the Club to Cave creek. A list of questions were asked to be answered in letter form that would allow them to answer inquiries from the Kiwanis Club and the Cave Creek Museum. A meeting on 1-20-10 in Cave Creek is set to address the interest in the Club.
The web site will be changed to note the 501(c)(3) status. There also will be a change in our IP provider for the web site. The new provider will be Blue Host.
Meeting adjourned at 8:05PM
Next regular meeting is scheduled for Friday April 16th @ 7 PM
It is also noted that this site has passed the 8,000 visitor count. Looking forward to ten thousand visitors!
Normal operating sessions were held on November 6 and November 20, 2009. Through the efforts of the maintenance crew the number of issues has been decreasing on a regular basis, and these two sessions were very smooth and nearly trouble free.
As of 11/24/2009, the Museum has received notice of 501(c)(3) status. Changes to the web site and all Black Canyon Railroad Museum, Inc. paperwork to reflect this change will be covered in the January business meeting.
The following are the minutes from the quarterly business meeting on October 9, 2009, held at the current location of the Black Canyon Railroad Museum, Inc.:
Black Canyon Railroad Museum, Inc
Regular Business Meeting October 09, 2009
The meeting opened at 8:00 PM, president Cary Cartter presiding
Members Present: Eric Hiser, Al Elsroad, Ben Vernille, Bob Hedges, Harold Shelton and Richard Petrina
The minutes from the previous meeting July10, 2009 were accepted and approved.
Officer reports
President, Cary Cartter
Cary had no report at this time.
Treasurer, Bob Hedges
Bob reported on the clubs assets and payments. He also reported on the status of the 501c3 rating, this was going to happen within the next 90 days. His report was approved and accepted.
Construction Superintendent, Harold Shelton
Harold reported on the general maintenance of the layout. The turnouts in Jeremiah and Obadiah have been modified to make them DCC friendly. This will eliminate some of the wheel shorts that have been occurring in those towns. He also mentioned the use of the new Grassmaster, used for scenery and the learning process that will be needed to become proficient with it’s use. A plastic protection panel was installed at Jonah Jct., this will keep the station and other structures from getting damaged. There will also be a new refrigerator car thru freight used during the operating sessions as soon as he has time to assemble the particular units.
Old Business
Logo Revisions. The logo for the club is getting closer to the style and concept. The colors are to be changed and the logo in itself is to be reversed. Script was also mentioned to be used if possible. The logo is also to be put onto the back of the shirt, with the club and individuals name on the front.
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The additional payment for the downtown deco kits will be due in January 2010.
We have not heard from John McGinty concerning the opportunity to move the railroad to the Indian reservation in Scottsdale. The club will continue to investigate other possible avenues.
New Business
A discussion ensued on using the Time table #36 as the time frame of the layout. This would limit the use of Diesel equipment and rolling stock that was not within that particular time period. Eric was going to contact a Museum in Temple, Texas that had the information concerning the type of equipment used during that time period. We would wait for his findings before any steps were taken to implement specific equipment use.
The current club Officers agreed to remain as the officers for year 2010. A motion to accept was seconded and approved.
Keeping with tradition, there will not be any scheduled operating sessions for the month of December, due to the holidays.
Next regular meeting is scheduled for Friday, January 08, 2010
Meeting was adjourned at 9PM
Respectfully submitted by
Richard Petrina, Secretary
Please note that these minutes may be modified depending on additions or corrections from the members in attendance.
Some discussion of the time frame of operations has occurred, outside of the meeting format, in informal brainstorming. Possibilities include moving the time frame to include 1952 through 1968 or so, in order to accommodate not only the newer diesels owned by the club but also the older steam locomotives that many in the club enjoy operating; changing the date of the layout to 1962; or utilizing a “sliding” date frame to allow different equipment in different operating sessions.
Your input is valued, please click on the “Come Aboard!” or “Now Boarding” links below this post to air your opinion.
There have been several operating sessions since the last posting – some fully staffed, some barely staffed – but there HAVE been operating sessions.
There has also been a business meeting, and the minutes will be posted here shortly.
Thank you for your patience, understanding, and willingness to come back to look at the same things with now changes for so long…
Short crew – no passenger consists. Main line switch at North Obadiah was modified, and operation is notably improved. Dave, Richard, Harold, Ben and Cary were in attendance.
Friday, October 9, 2009, is the next quarterly business meeting.
I noticed today that the passenger count is well over 6700 and still going strong.
Thank you, and be sure to check back often! Suggestions for posts can be left in the comment section, after you register.
Friday, September 4, 2009 – normal operating session. Dave, Richard, Cary, Bob, Harold, and a surprise appearance by Eric. Running of the mainline passengers was very aggressive, and proved to be part of the puzzle that added to the challenge of this hobby. The fast clock was cranked up to 10:1 from 6:1, which really added to the realism – the passenger consists were coming through fast enough and often enough that the friehgt peddlers had to be especially vigilant.
The session ended a little sooner than the normal 9:00 pm with all trains completed and Exodus Yard ready for the next session on the 18th.
Special note: Cary will not be at the session on the 18th due to his wife’s scheduled surgery.
Normal operating session, with an abbreviated crew. Harold and Jack conversed at length about Jack becoming a member.
Good session tonight – attended by Harold, Dave, Eric, Bob, Richard, Cary, and a guest, Jack Miller. Full schedule was run with an extra “Phantom” passenger consist throwing a curve at the freight operators.
We started with a refresher on the car cards and waybills (there was a slight problem with cars not being where they were supposed to be, and cars sitting in towns with no related car cards and waybills). Everyone was happy to get the reminder, and operations should be smoother again.
Richard had sliced the rails on a troublesome turnout in Jeremiah Industrial to see if that would fix a problem that the steam locos (and some of the diesels) were having with shorting out; it was successful in that none of the motive power shorted on that turnout, but another turnout right next to it is a prime candidate for the same treatment. Eventually all the turnouts will be retrofitted in the same manner, virtually eliminating the issue completely.
Next operating session is scheduled for 8/21/2009.
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